Privacy and cookie policy
Sound Solutions Marketing(Company) is the data controller of the personal data we may collect as part of your use of this site and connected services.
We understand that looking after the personal data you share with us is hugely important. We want you to be confident that your data is safe and secure with us and you understand how we use it, this privacy and cookies policy (Policy) sets out this key information.
Personal data we collect about you
This section tells you what personal data we collect about you.
We may collect and process information about you, including without limitation:
How and why we use your personal data
This section explains in detail how and why we use your personal data.
Collecting your personal information helps us to better understand what you need from us and to improve our services to you. Without limitation, we may use your information to:
Shareholders
If you are a shareholder of the Company, we will process the following personal data:
Your name, postal address, email address, phone number, date of birth and financial information (bank account detail, so we can pay dividends for example) as well as information about your share holdings.
It is a legal requirement that a shareholder’s name, address and number of shares held are included on our share register. If this information is not provided, we will not be able to register your shareholding.
We will also process your personal data where necessary to comply with legal requirements placed upon us, such as the Companies Act, Stock Exchange requirements, financial crime regulations and taxation laws.
Legal basis of processing
In relation to personal data we process to send you any marketing communications that you have agreed to receive, we do so based on your consent. You can withdraw your consent at any time to receiving these communications.
Sharing your personal data
We never share data. Ever. With anyone. Nope. Don’t do.
Data protection officer
Our Data Protection Officer can be contacted by email: [email protected]
How we protect personal data
We know how important it is to protect and manage your personal data. This section sets out some of the measures we have in place:
Complaining to the data privacy regulator
We’d like the chance to resolve any complaints you have, however you also have the right to complain to the UK data protection regulator (the ICO) about how we have used your personal data. Their website is https://ico.org.uk.
Subject access right
You have the right to see the personal data we hold about you. This is called a “Subject Access Request”.
If you would like a copy of the personal data we hold about you, please write to: Data Protection Executive, Sound Solutions Marketing, 32 Basepoint, Lincoln Road, Cressex, High Wycombe, Bucks HP12 3RL
You can also email us at [email protected]
Other privacy rights
If you believe we hold incorrect or inaccurate personal data about you please let us know and we will correct it.
In some circumstances you may also have the right to object to our use of your personal data, restrict our use of it, have us delete it or have us port a copy of it to you or a third party.
You can find out more about these rights by visiting the ICO’s website: ico.org.uk, or alternatively contacting us (per the “Contact Us” section below).
How long we use personal data for
We will not keep your personal data longer than we need to, how long this is depend on several factors, including:
Cookies
Our Website uses cookies to distinguish you from other users of our Website. This helps us to provide you with a good experience when you browse our Website and also allows us to improve our Website.
In order to comply with new rules, we use a system of classifying the different types of cookies which we use on the Website, or which may be dropped by third parties through our Website. The classification was developed by the International Chamber of Commerce UK and explains more about which cookies we use, why we use them, and the functionality you will lose if you decide you don't want to have them on your device.
What is a cookie?
A cookie is a small file of letters and numbers that we store on your browser or the hard drive of your computer if you agree. Cookies contain information that is transferred to your computer's hard drive.
You can find more information about cookies at www.allaboutcookies.org and www.youronlinechoices.eu.
Cookies used on our Website
We use the following cookies on our Website:
Sound Solutions Marketing(Company) is the data controller of the personal data we may collect as part of your use of this site and connected services.
We understand that looking after the personal data you share with us is hugely important. We want you to be confident that your data is safe and secure with us and you understand how we use it, this privacy and cookies policy (Policy) sets out this key information.
Personal data we collect about you
This section tells you what personal data we collect about you.
We may collect and process information about you, including without limitation:
- Information that you give us. You may give us information about you by filling in forms on our Website or by corresponding with us by phone, e-mail or otherwise. The information you give us may include your name, address, e-mail address and phone number.
- Information that we collect about you. With regard to each of your visits to our Website we may automatically collect technical information and information about your visit; and
- Information we receive from other sources. We may receive information about you if you use any of the other websites we operate or the other services we provide. We are also working closely with third parties and may receive information about you from them.
How and why we use your personal data
This section explains in detail how and why we use your personal data.
Collecting your personal information helps us to better understand what you need from us and to improve our services to you. Without limitation, we may use your information to:
- manage and improve our Website, including to ensure that content is presented in the most effective manner for you and for your computer;
- administer our Website and for internal operations, including troubleshooting, data analysis, testing, research, statistical and survey purposes;
- personalise our services to you;
- tell you about important changes to the Website and our services;
- manage promotions, competitions, customer surveys and questionnaires, and to allow you to participate in interactive features of our service, when you choose to do so; and
- enhance our efforts to keep our site safe and secure.
Shareholders
If you are a shareholder of the Company, we will process the following personal data:
Your name, postal address, email address, phone number, date of birth and financial information (bank account detail, so we can pay dividends for example) as well as information about your share holdings.
It is a legal requirement that a shareholder’s name, address and number of shares held are included on our share register. If this information is not provided, we will not be able to register your shareholding.
We will also process your personal data where necessary to comply with legal requirements placed upon us, such as the Companies Act, Stock Exchange requirements, financial crime regulations and taxation laws.
Legal basis of processing
In relation to personal data we process to send you any marketing communications that you have agreed to receive, we do so based on your consent. You can withdraw your consent at any time to receiving these communications.
Sharing your personal data
We never share data. Ever. With anyone. Nope. Don’t do.
Data protection officer
Our Data Protection Officer can be contacted by email: [email protected]
How we protect personal data
We know how important it is to protect and manage your personal data. This section sets out some of the measures we have in place:
- We apply physical, electronic and procedural safeguards in connection with the collection, storage and disclosure of personal data;
- We protect the security of your information while it is being transmitted by encrypting it;
- We use computer safeguards such as firewalls and data encryption to keep this data safe;
- We only authorise access to employees and trusted partners who need it to carry out their responsibilities;
- We regularly monitor our systems for possible vulnerabilities and attacks, and we carry out penetration testing to identify ways to further strengthen security; and
- We will ask for proof of identity before we share your personal data with you.
Complaining to the data privacy regulator
We’d like the chance to resolve any complaints you have, however you also have the right to complain to the UK data protection regulator (the ICO) about how we have used your personal data. Their website is https://ico.org.uk.
Subject access right
You have the right to see the personal data we hold about you. This is called a “Subject Access Request”.
If you would like a copy of the personal data we hold about you, please write to: Data Protection Executive, Sound Solutions Marketing, 32 Basepoint, Lincoln Road, Cressex, High Wycombe, Bucks HP12 3RL
You can also email us at [email protected]
Other privacy rights
If you believe we hold incorrect or inaccurate personal data about you please let us know and we will correct it.
In some circumstances you may also have the right to object to our use of your personal data, restrict our use of it, have us delete it or have us port a copy of it to you or a third party.
You can find out more about these rights by visiting the ICO’s website: ico.org.uk, or alternatively contacting us (per the “Contact Us” section below).
How long we use personal data for
We will not keep your personal data longer than we need to, how long this is depend on several factors, including:
- Why we collected it in the first place;
- How old it is;
- Whether there is a legal/regulatory reason for us to keep it;
- Whether we need it to protect you or us.
Cookies
Our Website uses cookies to distinguish you from other users of our Website. This helps us to provide you with a good experience when you browse our Website and also allows us to improve our Website.
In order to comply with new rules, we use a system of classifying the different types of cookies which we use on the Website, or which may be dropped by third parties through our Website. The classification was developed by the International Chamber of Commerce UK and explains more about which cookies we use, why we use them, and the functionality you will lose if you decide you don't want to have them on your device.
What is a cookie?
A cookie is a small file of letters and numbers that we store on your browser or the hard drive of your computer if you agree. Cookies contain information that is transferred to your computer's hard drive.
You can find more information about cookies at www.allaboutcookies.org and www.youronlinechoices.eu.
Cookies used on our Website
We use the following cookies on our Website:
- Performance cookies. These cookies collect anonymous information on the pages visited. By using the Website, you agree that we can place these types of cookies on your device. These cookies collect information about how visitors use the Website, for instance which pages visitors go to most often, and if they get error messages from web pages. These cookies don't collect information that identifies a visitor. All information these cookies collect is aggregated and therefore anonymous. It is only used to improve how the Website works.
- Functionality cookies. These cookies remember choices you make to improve your experience. By using the Website, you agree that we can place these types of cookies on your device. These cookies allow the Website to remember choices you make (such as your user name, language or the region you are in) and provide enhanced, more personal features. These cookies can also be used to remember changes you have made to text size, fonts and other parts of web pages that you can customise. They may also be used to provide services you have asked for such as watching a video or commenting on a blog. The information these cookies collect may be anonymised and they cannot track your browsing activity on other websites.